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The fill-in function is extremely flexible. When you use the snippet, TextExpander prompts you for the customized text it should insert. This is mail-merge style functionality where you can have a standard text with blank fields for things like names or products. You can switch off suggestions if they annoy you.īut the app goes way beyond fixed text, offering what the company calls Fill-in Snippets. These phrases are too short and infrequent to justify a shortcut, so I’d prefer it wait until I’ve used a phrase maybe half a dozen times in the course of a few days before suggesting it. Similarly, in other pieces it suggested a shortcut for ‘between devices.’ For example, when writing a couple of pieces related to share prices, it noted I’d typed ‘pre-trading’ twice. I’ve so far found this particular feature of limited use – it has been literally noticing two-word phrases and offering to create a shortcut for those. It only stores text locally, so it isn’t uploading your keystrokes to the cloud – only the snippets you actually save, and those are stored in encrypted form. TextExpander also works proactively, noting when you type the same text repeatedly and offering to create a new snippet for you. I have similar two-character replies for other form emails.īecause the expanded text is stored in the cloud, it doesn’t matter which of my devices I’m using, it’s the same two characters on any of them. I’ve created a ‘P.’ tag (short for Pitch), and just typing those two characters pastes in the reply. My jury is still out on whether or not this is a net time-saver, but it has led to the more on-the-ball PRs sending me pitches that address one of my stated interests, so I’m sticking with it for now.ĭifferent email clients have different methods for sending these semi-automatic replies, but TextExpander is easier than any of them. I thus tried an experiment of responding to uninteresting ones with a form reply which asks them not to follow-up and gives them a list of bullet-points of things that do and don’t interest me. The more persistent PRs will send a second and sometimes a third email ‘just circling back’ to see whether the thing that wasn’t of interest last week has magically become interesting a week later.
The sheer volume of emails would suggest that the only sane way to handle them is simply to delete the ones that don’t interest me – but this creates its own problem. The majority of these are either not remotely relevant to me, or simply insufficiently interesting to cover. Let’s use one of these as an example of how TextExpander works …Īs a tech writer, I get a lot of PR companies emailing me with details of new products and services they’d like me to feature. Each has its own approach to templates, so it seemed easier to have system-wide access to them. As my quest for the perfect email app remains unsatisfied, I’ve been through quite a few of them over the years – including Apple Mail, Thunderbird, Postbox and Airmail. My personal interest in TextExpander was driven by the fact that I have some standard email replies. You do, though, get much more for your money than just a beefed-up autocorrect service – but let’s start with the basics.
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It costs $40/year or $3.30/month after an initial free trial. The bad news is that, as a cloud-based service, the apps are free but the service is not: TextExpander is subscription-based. Because TextExpander stores these in the cloud, you can create and access snippets on any device and access them on all your devices. The ‘snippets’ you create can then be automatically typed into any app on any of these devices. There are apps for macOS, iOS and Windows.
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To use it, you create an account and then download the app for each of your devices. TextExpander is a cloud-based service that uses the same concept, but is, to borrow a phrase, insanely powerful …
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We can create our own abbreviations that then expand out into the full phrase or sentence. We’ve all experienced times where it’s a hindrance rather than a help, insisting on turning our perfectly valid words into something entirely unrelated – so much so that entire websites have been devoted to its alleged failings (even if most of them are made up).īut one of its real strengths is the ability to save typing effort.
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